Users

The user object

Attribute Type Description
id integer Unique ID for the user.
first_name string The first name of the user.
last_name string The last name of the user.
email string The email address of the user.
telephone string The user’s telephone number.
timezone string The user’s timezone.
has_access_to_all_future_projects boolean Whether the user should be automatically added to future projects.
is_contractor boolean Whether the user is a contractor or an employee.
is_active boolean Whether the user is active or archived.
weekly_capacity integer The number of hours per week this person is available to work in seconds, in half hour increments. For example, if a person’s capacity is 35 hours, the API will return 126000 seconds.
default_hourly_rate decimal The billable rate to use for this user when they are added to a project.
cost_rate decimal The cost rate to use for this user when calculating a project’s costs vs billable amount.
roles array of strings Descriptive names of the business roles assigned to this person. They can be used for filtering reports, and have no effect in their permissions in Harvest.
access_roles array of strings Access role(s) that determine the user’s permissions in Harvest. Possible values: administrator, manager or member. Users with the manager role can additionally be granted one or more of these roles: project_creator, billable_rates_manager, managed_projects_invoice_drafter, managed_projects_invoice_manager, client_and_task_manager, time_and_expenses_manager, estimates_manager.
avatar_url string The URL to the user’s avatar image.
created_at datetime Date and time the user was created.
updated_at datetime Date and time the user was last updated.

Required permissions

You must be an Administrator or Manager with assigned teammates in order to interact with the /v2/users endpoint, except when retrieving the currently authenticated user. Managers cannot edit emails, roles, or permissions, nor can they archive, restore, or delete assigned temmates. Managers with permission to see billable rates will have access to their teammates’ default hourly rates. Insufficient permissions will result in a 403 Forbidden status code.

List all users

Returns a list of your users. The users are returned sorted by creation date, with the most recently created users appearing first.

The response contains an object with a users property that contains an array of up to per_page users. Each entry in the array is a separate user object. If no more users are available, the resulting array will be empty. Several additional pagination properties are included in the response to simplify paginating your users.

GET /v2/users
Parameter Type Description
is_active boolean Pass true to only return active users and false to return inactive users.
updated_since datetime Only return users that have been updated since the given date and time.
page integer DEPRECATED The page number to use in pagination. For instance, if you make a list request and receive 2000 records, your subsequent call can include page=2 to retrieve the next page of the list. (Default: 1)
per_page integer The number of records to return per page. Can range between 1 and 2000. (Default: 2000)
This endpoint supports cursor-based pagination and therefore deprecates the page parameter. For more information, visit the pagination guide.

Example Requests:

Postman Collection

We have a collection of API requests in Postman that makes it easy to try this out. Click here to learn more!


curl "https://api.harvestapp.com/v2/users" \
  -H "Authorization: Bearer $ACCESS_TOKEN" \
  -H "Harvest-Account-Id: $ACCOUNT_ID" \
  -H "User-Agent: MyApp ([email protected])"



Example Response:

{
  "users":[
    {
      "id":3230547,
      "first_name":"Jim",
      "last_name":"Allen",
      "email":"[email protected]",
      "telephone":"",
      "timezone":"Mountain Time (US & Canada)",
      "has_access_to_all_future_projects":false,
      "is_contractor":false,
      "is_active":true,
      "created_at":"2020-05-01T22:34:41Z",
      "updated_at":"2020-05-01T22:34:52Z",
      "weekly_capacity":126000,
      "default_hourly_rate":100.0,
      "cost_rate":50.0,
      "roles":["Developer"],
      "access_roles": ["member"],
      "avatar_url":"https://cache.harvestapp.com/assets/profile_images/abraj_albait_towers.png?1498516481"
    },
    {
      "id":1782959,
      "first_name":"Kim",
      "last_name":"Allen",
      "email":"[email protected]",
      "telephone":"",
      "timezone":"Eastern Time (US & Canada)",
      "has_access_to_all_future_projects":true,
      "is_contractor":false,
      "is_active":true,
      "created_at":"2020-05-01T22:15:45Z",
      "updated_at":"2020-05-01T22:32:52Z",
      "weekly_capacity":126000,
      "default_hourly_rate":100.0,
      "cost_rate":50.0,
      "roles":["Designer"],
      "access_roles": ["member"],
      "avatar_url":"https://cache.harvestapp.com/assets/profile_images/cornell_clock_tower.png?1498515345"
    },
    {
      "id":1782884,
      "first_name":"Bob",
      "last_name":"Powell",
      "email":"[email protected]",
      "telephone":"",
      "timezone":"Mountain Time (US & Canada)",
      "has_access_to_all_future_projects":false,
      "is_contractor":false,
      "is_active":true,
      "created_at":"2020-05-01T20:41:00Z",
      "updated_at":"2020-05-01T20:42:25Z",
      "weekly_capacity":126000,
      "default_hourly_rate":100.0,
      "cost_rate":75.0,
      "roles":["Founder", "CEO"],
      "access_roles": ["administrator"],
      "avatar_url":"https://cache.harvestapp.com/assets/profile_images/allen_bradley_clock_tower.png?1498509661"
    }
  ],
  "per_page":2000,
  "total_pages":1,
  "total_entries":3,
  "next_page":null,
  "previous_page":null,
  "page":1,
  "links":{
    "first":"https://api.harvestapp.com/v2/users?page=1&per_page=2000",
    "next":null,
    "previous":null,
    "last":"https://api.harvestapp.com/v2/users?page=1&per_page=2000"
  }
}

Retrieve the currently authenticated user

Retrieves the currently authenticated user. Returns a user object and a 200 OK response code.

GET /v2/users/me

Example Requests:

Postman Collection

We have a collection of API requests in Postman that makes it easy to try this out. Click here to learn more!


curl "https://api.harvestapp.com/v2/users/me" \
  -H "Authorization: Bearer $ACCESS_TOKEN" \
  -H "Harvest-Account-Id: $ACCOUNT_ID" \
  -H "User-Agent: MyApp ([email protected])"



Example Response:

{
  "id":1782884,
  "first_name":"Bob",
  "last_name":"Powell",
  "email":"[email protected]",
  "telephone":"",
  "timezone":"Mountain Time (US & Canada)",
  "has_access_to_all_future_projects":false,
  "is_contractor":false,
  "is_active":true,
  "created_at":"2020-05-01T20:41:00Z",
  "updated_at":"2020-05-01T20:42:25Z",
  "weekly_capacity":126000,
  "default_hourly_rate":100.0,
  "cost_rate":75.0,
  "roles":["Founder", "CEO"],
  "access_roles": ["administrator"],
  "avatar_url":"https://cache.harvestapp.com/assets/profile_images/allen_bradley_clock_tower.png?1498509661"
}

Retrieve a user

Retrieves the user with the given ID. Returns a user object and a 200 OK response code if a valid identifier was provided.

GET /v2/users/{USER_ID}

Example Requests:

Postman Collection

We have a collection of API requests in Postman that makes it easy to try this out. Click here to learn more!


curl "https://api.harvestapp.com/v2/users/3230547" \
  -H "Authorization: Bearer $ACCESS_TOKEN" \
  -H "Harvest-Account-Id: $ACCOUNT_ID" \
  -H "User-Agent: MyApp ([email protected])"



Example Response:

{
  "id":3230547,
  "first_name":"Jim",
  "last_name":"Allen",
  "email":"[email protected]",
  "telephone":"",
  "timezone":"Mountain Time (US & Canada)",
  "has_access_to_all_future_projects":false,
  "is_contractor":false,
  "is_active":true,
  "created_at":"2020-05-01T22:34:41Z",
  "updated_at":"2020-05-01T22:34:52Z",
  "weekly_capacity":126000,
  "default_hourly_rate":100.0,
  "cost_rate":50.0,
  "roles":["Developer"],
  "access_roles": ["member"],
  "avatar_url":"https://cache.harvestapp.com/assets/profile_images/abraj_albait_towers.png?1498516481"
}

Create a user

Creates a new user object and sends an invitation email to the address specified in the email parameter. Returns a user object and a 201 Created response code if the call succeeded.

POST /v2/users
Parameter Type Required Description
first_name string required The first name of the user.
last_name string required The last name of the user.
email string required The email address of the user.
timezone string optional The user’s timezone. Defaults to the company’s timezone. See a list of supported time zones.
has_access_to_all_future_projects boolean optional Whether the user should be automatically added to future projects. Defaults to false.
is_contractor boolean optional Whether the user is a contractor or an employee. Defaults to false.
is_active boolean optional Whether the user is active or archived. Defaults to true.
weekly_capacity integer optional The number of hours per week this person is available to work in seconds. Defaults to 126000 seconds (35 hours).
default_hourly_rate decimal optional The billable rate to use for this user when they are added to a project. Defaults to 0.
cost_rate decimal optional The cost rate to use for this user when calculating a project’s costs vs billable amount. Defaults to 0.
roles array of strings optional Descriptive names of the business roles assigned to this person. They can be used for filtering reports, and have no effect in their permissions in Harvest.
access_roles array of strings optional Access role(s) that determine the user’s permissions in Harvest. Possible values: administrator, manager or member. Users with the manager role can additionally be granted one or more of these roles: project_creator, billable_rates_manager, managed_projects_invoice_drafter, managed_projects_invoice_manager, client_and_task_manager, time_and_expenses_manager, estimates_manager.

Access Roles

To set permissions for a user, use the access_roles parameter. A user must be one of the following: member, manager, or administrator.

  • If no access_role parameter is sent, a user defaults to ‘member’.
  • If a user is a manager they can have other access roles set for more specific permissions in Harvest.
  • The role of people_manager is determined by whether the user has teammates assigned to them, which can be added through the teammates api. If you downgrade a People Manager’s access role to Member, they will no longer be a People Manager and their assigned teammates will be removed.
Access Role Name Description
administrator For users who need the most control to manage your account. Administrators can see and do everything.
manager For users who need more access to people and project reports. Managers can track time and expenses, and edit, approve, and run reports for all time and expenses tracked to selected projects and people.
member For users who just need to track time and expenses.
Additional Manager Access Role Names Description
project_creator User can create projects, and edit projects that they manage.
billable_rates_manager User can see billable rates and amounts for projects and people they manage.
managed_projects_invoice_drafter User can create and edit draft invoices for projects they manage.
managed_projects_invoice_manager User can send and fully manage all invoices for projects they manage (record payments, edit non-drafts, send reminders and thank-yous, delete, etc).
client_and_task_manager User can create and edit all clients and tasks on the account.
time_and_expenses_manager User can create and edit time and expenses for people and projects they manage.
estimates_manager User can create and edit all estimates on the account.

Learn more about team permissions

Example Requests:

Postman Collection

We have a collection of API requests in Postman that makes it easy to try this out. Click here to learn more!


curl "https://api.harvestapp.com/v2/users" \
  -H "Authorization: Bearer $ACCESS_TOKEN" \
  -H "Harvest-Account-Id: $ACCOUNT_ID" \
  -H "User-Agent: MyApp ([email protected])" \
  -X POST \
  -H "Content-Type: application/json" \
  -d '{"email":"[email protected]","first_name":"George","last_name":"Frank","access_roles":["manager","project_creator","time_and_expenses_manager"]}'



Example Response:

{
  "id": 3,
  "first_name": "George",
  "last_name": "Frank",
  "email": "[email protected]",
  "telephone": "",
  "timezone": "Eastern Time (US & Canada)",
  "has_access_to_all_future_projects": false,
  "is_contractor": false,
  "is_active": true,
  "weekly_capacity":126000,
  "default_hourly_rate": 0,
  "cost_rate": 0,
  "roles": [],
  "access_roles": [
    "manager",
    "project_creator",
    "time_and_expenses_manager"
  ],
  "avatar_url": "https://{ACCOUNT_SUBDOMAIN}.harvestapp.com/assets/profile_images/big_ben.png?1485372046",
  "created_at": "2020-01-25T19:20:46Z",
  "updated_at": "2020-01-25T19:20:57Z"
}

Update a user

Updates the specific user by setting the values of the parameters passed. Any parameters not provided will be left unchanged. Returns a user object and a 200 OK response code if the call succeeded.

PATCH /v2/users/{USER_ID}
Parameter Type Description
first_name string The first name of the user. Can’t be updated if the user is inactive.
last_name string The last name of the user. Can’t be updated if the user is inactive.
email string The email address of the user. Can’t be updated if the user is inactive.
timezone string The user’s timezone. Defaults to the company’s timezone. See a list of supported time zones.
has_access_to_all_future_projects boolean Whether the user should be automatically added to future projects.
is_contractor boolean Whether the user is a contractor or an employee.
is_active boolean Whether the user is active or archived.
weekly_capacity integer The number of hours per week this person is available to work in seconds.
roles array of strings Descriptive names of the business roles assigned to this person. They can be used for filtering reports, and have no effect in their permissions in Harvest.
access_roles array of strings Access role(s) that determine the user’s permissions in Harvest. Possible values: administrator, manager or member. Users with the manager role can additionally be granted one or more of these roles: project_creator, billable_rates_manager, managed_projects_invoice_drafter, managed_projects_invoice_manager, client_and_task_manager, time_and_expenses_manager, estimates_manager.

Example Requests:

Postman Collection

We have a collection of API requests in Postman that makes it easy to try this out. Click here to learn more!


curl "https://api.harvestapp.com/v2/users/3237198" \
  -H "Authorization: Bearer $ACCESS_TOKEN" \
  -H "Harvest-Account-Id: $ACCOUNT_ID" \
  -H "User-Agent: MyApp ([email protected])" \
  -X PATCH \
  -H "Content-Type: application/json" \
  -d '{"roles":["Product Team"], "access_roles":["manager", "time_and_expenses_manager", "billable_rates_manager"]}'



Example Response:

{
  "id": 3237198,
  "first_name": "Gary",
  "last_name": "Brookes",
  "email": "[email protected]",
  "telephone": "",
  "timezone": "Eastern Time (US & Canada)",
  "has_access_to_all_future_projects": true,
  "is_contractor": false,
  "is_active": true,
  "weekly_capacity":126000,
  "default_hourly_rate": 120,
  "cost_rate": 50,
  "roles": ["Product Team"],
  "access_roles": [
    "manager",
    "time_and_expenses_manager",
    "billable_rates_manager"
  ],
  "avatar_url": "https://{ACCOUNT_SUBDOMAIN}.harvestapp.com/assets/profile_images/big_ben.png?1485372046",
  "created_at": "2018-01-01T19:20:46Z",
  "updated_at": "2019-01-25T19:20:57Z"
}

Archive a user

Archives a specific user by setting the value of is_active to false. To make a user active again, simply set is_active to true again. Returns the updated user object and a 200 OK response code if the call succeeded.

PATCH /v2/users/{USER_ID}

Example Requests:

Postman Collection

We have a collection of API requests in Postman that makes it easy to try this out. Click here to learn more!


curl "https://api.harvestapp.com/v2/users/3226125" \
  -H "Authorization: Bearer $ACCESS_TOKEN" \
  -H "Harvest-Account-Id: $ACCOUNT_ID" \
  -H "User-Agent: MyApp ([email protected])" \
  -X PATCH \
  -H "Content-Type: application/json" \
  -d '{"is_active":false}'



Example Response:

{
  "id": 3226125,
  "first_name": "Rachel",
  "last_name": "Halliday",
  "email": "[email protected]",
  "telephone": "",
  "timezone": "Eastern Time (US & Canada)",
  "has_access_to_all_future_projects": true,
  "is_contractor": false,
  "is_active": false,
  "weekly_capacity":126000,
  "default_hourly_rate": 120,
  "cost_rate": 50,
  "roles": ["Developer"],
  "access_roles": ["member"],
  "avatar_url": "https://{ACCOUNT_SUBDOMAIN}.harvestapp.com/assets/profile_images/big_ben.png?1485372046",
  "created_at": "2018-01-01T19:20:46Z",
  "updated_at": "2019-01-25T19:20:57Z"
}

Delete a user

Delete a user. Deleting a user is only possible if they have no time entries or expenses associated with them. Returns a 200 OK response code if the call succeeded.

DELETE /v2/users/{USER_ID}

Example Requests:

Postman Collection

We have a collection of API requests in Postman that makes it easy to try this out. Click here to learn more!


curl "https://api.harvestapp.com/v2/users/3237198" \
  -H "Authorization: Bearer $ACCESS_TOKEN" \
  -H "Harvest-Account-Id: $ACCOUNT_ID" \
  -H "User-Agent: MyApp ([email protected])" \
  -X DELETE



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