You can change a person’s billable rate or cost rate. Some changes may affect your historical data.

Changing Billable Rates

Changing a person’s hourly billable rate requires editing the related person or project profile. Depending on where you make this change, the new rate will apply to all future projects or to a current project.

Updating a Person’s Default Billable Rate

If you update a person’s default billable rate, the new rate will apply to all projects set to bill by Person Hourly Rate using the person’s default rates, starting on the date specified. It won’t apply to projects set to bill using a project-specific custom rate for the person or using other billing methods. To update that default rate:

  1. Go to Team.
  2. Click the Actions dropdown to the right of the team member you’d like to update, and then select Edit.
  3. Go to their Basic Info (left menu).
  4. For Billable Rate, click the Edit billable rate link.
  5. Enter the new billable rate and select whether you’d like it to apply from a certain date onwards or to all time tracked by the person (to projects using their default rates).
    • Note: The effective date must be the current date or a past date. It can’t be a future date.
  6. Click Save Billable Rate.

Changing a Person’s Billable Rate Within a Current Project

If you change a person’s project-specific billable rate from their default rates to a custom one, the new custom rate will apply to all of the hours that they track to that project. This includes hours tracked before the rate change.

If you change their project-specific rate from a custom one back to their default rates, any rate changes tied to dates will once again apply to time tracked to the project.

For projects billing by Person Hourly Rate, you can switch between a person’s default rates and a custom rate at any time. To do this:

  1. Head to Projects.
  2. Click the Actions dropdown to the right of the project you’d like to update.
  3. Select Edit. The Edit Project screen will appear.
  4. Scroll down to Team and click the Edit Rate button for the person.
    • Note: You can only apply billable rates to people if your project bills by Person Hourly Rate.
  5. Select the option you want, enter a custom rate if applicable, and click Save Billable Rate.

There’s currently no way to change a person’s project-specific custom billable rate as of a certain date and maintain the previous rate for time tracked before that date. If you need to do this, we recommend duplicating the project and using the new billable rate in the new, duplicate project. You’ll have as many projects as you do rates per person, but this will ensure the accuracy of your reports and invoices.

Changing Cost Rates

You can change a cost rate from a person’s profile. When changing a cost rate, you can apply the new rate to all tracked time or enter an effective date for the new rate.

  1. Go to Team.
  2. Click the Actions dropdown to the right of the team member you’d like to update, and then select Edit.
  3. Go to their Basic Info (left menu).
  4. Click Edit cost rate.
  5. Enter the new cost rate, select an effective date or apply it to all time entries, and save your changes.
    • Note: The effective date must be the current date or a past date. It can’t be a future date.